POSITION: COORDINATOR OF PUPIL PERSONNEL SERVICES

DESCRIPTION

The Coordinator of Pupil Personnel Services provides leadership for planning, coordinating and evaluating the District’s program for attendance services, guidance and counseling, school health, school psychologists, school social work and educational diagnostics. This appointee is given considerable latitude in applying acquired knowledge and skills for implementation of the work. An employee in this class may act as liaison officer between the agency and other organizations in rendering services to such organizations and to the public.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

• Administers and coordinates a balanced program of special services to pupils within the total school program;
• Makes recommendations for policy within scope of work to the district superintendent;
• Works with the district superintendent in defining the specific functions of the various pupil personnel services;
• Assigns pupil personnel service workers and establishes their lines of responsibility and cooperation within the pupil personnel activity center and interprets those lines to other divisions of the school system;
• Fosters and maintains cooperative relationship with community agencies having responsibility for children and youth;
• Prepares and administers a federal budget under the Consolidated Grant Program which is mainly for personnel services;
• Assumes the responsibility for seeing that surveys, investigations and studies, which relate to the programs, are made;
• Makes monthly and annual reports to the district superintendent;
• Provides for continuing staff development in areas of responsibilities;
• Provides     administrative     direction     to     itinerant     employees     assigned     to     the     Pupil                  Personnel Activity Center;
• Directs the overall activities of the program;
• Prepares correspondences and prepares periodic and special reports on the accomplishments of the program recommending courses of action as necessary;
• Interprets and explains the program’s objectives and policies;
• Supervises all record-keeping activities for the program;
• Orients new employees to the program;
• Performs other tasks as required by the district superintendent and the Commissioner of Education or his/her designee.

FACTOR I: KNOWLEDGE, ABILITIES AND SKILLS

• Knowledge of the policies, procedures, rules and regulations governing the program;
• Knowledge of the objectives of the program;
• Knowledge of the principles of supervision;
• Ability to communicate effectively, orally and in writing, with various segments of the community;
• Ability to establish and maintain effective working relationships with co-workers and employees supervised;
• Ability to develop and implement pupil programs;
• Ability to coordinate and administer pupil and educational programs;
• Ability to administer and coordinate testing programs;
• Ability  to  identify  and  to  utilize  local  and  federal  funding  sources  and  community  resources  for  program development;
• Ability to analyze the operation of the program and to recommend and develop methods for improvement;
• Ability to counsel children and adults;
• Ability to conduct program evaluation;
• Ability to exercise sound judgment and discretion in making decisions.

Coordinator of Pupil Personnel Services                                                                                                                          Page 2

FACTOR II: SUPERVISORY SKILLS

• Work is performed under the direction of a higher level officer who assigns tasks. The employee is expected to perform with minimal supervision. Work is given review through progress reports, conferences and evaluations.

FACTOR III: GUIDELINES

• Guidelines include Virgin Islands laws and codes governing education, and the Department of Education’s rules, regulations, policies, operating procedures and manuals.

FACTOR IV: COMPLEXITY

• Requires a combination of job functions using sound judgment and good organizational skills to perform a variety of job responsibilities.

FACTOR V: SCOPE AND EFFECT

• Requires responsibility for the planning and implementation of the district program for pupil personnel;
• Errors at this level will have significant repercussions that may be counterproductive to district wide goals and curriculum instruction.

FACTOR V: SCOPE AND EFFECT

• The purpose of the work is to direct activities associated with the specific program.

FACTOR VI, VII: PERSONAL CONTACTS and PURPOSE OF CONTACTS

• Contacts are made with co-workers, employees from other departments, community organizations, students, parents and administrators.
• The purpose of the contacts is to dispense and receive information regarding the program  and to render assistance in support of furthering the program objectives.

FACTOR VIII: PHYSICAL DEMANDS

Work is generally sedentary; however, duties may require visits to schools and other activity centers.  The employee is required to:

• Sit, and talk or hear within normal range;
• Reach with hands and arms;
• Read fine print, and review information on a PC monitor, as well as, hard copy output;
• Manipulate objects with fingers. For example, use a keyboard and telephone receiver.
• Use the spoken word;

• Move about and exert some physical dexterity.

FACTOR IX: WORK ENVIRONMENT

• Work environment involves normal everyday hazards or discomforts typical of offices, meeting and training rooms;
• Comfortable levels of temperature, ventilation, lighting and sound are inherent in the work environment;
• Exposure to deviations from pleasant environmental conditions is only occasional;
• The likelihood of injury is remote.

MINIMUM QUALIFICATIONS

• Bachelors of Arts degree, and two (2) years experience in program management; or
• An Associates of Arts degree and four (4) years experience in program management; or
• High School Diploma and seven (7) years experience in program management, two (2) of which must be in supervisory position.

“No person shall be discriminated against in employment or in any educational program or activity offered by the Virgin Islands Department of Education on account of race, color, creed, national origin, sex, handicap or age.”

Complainant may write to:

Director                                                                                  Director

Division of Human Resources                                          Division of Human Resources

2133 Hospital Street                                                            44-46 Kongens Gade

Christiansted, VI  00820                                                      St. Thomas, Virgin Islands 00802